Official Language Branch

Progressive use of official language Hindi

Department of Fertilizers continued its efforts towards greater use of Hindi in official work during 2010-2011 keeping in view the Annual Programme issued by the Department of Official Language, Ministry Department of Official Language, Ministry of Home Affairs for implementation of the Official language policy of the Union. The work pertaining to the progressive use of Hindi in the Department is under the administrative control of Joint Secretary (Administration), assisted by a Deputy Director (OL). The Hindi Section consists of one Assistant Director (OL), a Senior Translator, three Junior Translators and one Assistant.

All the 275 Computers (PCs) in the Department are equipped with bilingual facility. Adequate reading material in Hindi has been made available in the library of the Ministry of Chemicals & Fertilizers. Efforts are being made to promote the use of Hindi in the correspondence. All officers/employees of the Department, except one officer, who is being trained in Hindi through correspondence course, are having working knowledge of Hindi. Two stenographers, three Assistants and one lower Division Clerk of the Deptt. have been nominated for Hindi Shorthand and Hindi Typing. With the phase wise nomination of remaining six stenographers and three LDC’s, all typists/ stenographers working in the Deptt., will be competent in doing their work in Hindi. Besides, a number of measures have been taken for the promotion of progressive use of Hindi in the Department, its attached office of FICC, PSU’s and the multi state cooperative society namely KRIBHCO, under its administrative control. Details of these measures are summarized below:-

Implementation of Section 3(3) of the Official Language Act.

In pursuance of the official language policy of the Govt. of India, all documents covered under section 3(3) of the Official Language Act, 1963 are being issued both in English and Hindi. In order to ensure correspondence in Hindi to Central Government offices located in Region ‘A’, ‘B’ and ‘C’, action plan based on the checkpoints identified in the Department has been prepared to ensure compliance of the official language policy. All the letters received in Hindi are invariably replied to in Hindi. Efforts are also being made to reply the letters in Hindi which are received in English from region ‘A’ & ‘B’ Original correspondence in Hindi with the state govt. is also being increased.

Official Language Implementation Committee (OLIC)

There is an Official Language Implementation Committee (OLIC) under the Chairmanship of Joint Secretary (Adm.) in the Department. This committee regularly reviews the progress made in the use of Hindi in the Department, its attached offices, FICC, PSUs and a Cooperative Society namely KRIBHCO on quarterly basis. It gives appropriate suggestions and recommends measures to be taken for the effective implementation of the official language policy.

Hindi Salahkar Samiti

With a view to render advice for effective implementation of the official language policy of the Government, the reconstitution of the Hindi Salahkar Samiti (Advisory Committee) of the Ministry of Chemicals and Fertilizers (The joint committee of the Department of Chemicals, Deptt. of Pharmaceuticals and the Department of Fertilizer under the chairmanship of the Minister for Chemicals and Fertilizers was held on 10.2.2009) is under process. Draft resolution of the committee have been sent to the Department of Official Language for their approval/ sanction

Incentive Scheme for original noting/drafting work in Hindi

The incentive scheme for noting/drafting in Hindi introduced by the Department of Official Language is continued. This scheme carries two prizes of 1000/- each, three second prizes of 600/- each and five third prizes of 300/- each.

Cash prize scheme for dictation in Hindi

An incentive scheme for officers for giving dictation in Hindi is in operation in the Department. Under this scheme, there is a provision of two cash prizes of1000/- each (one for Hindi speaking and other for Non-Hindi speaking).

Hindi Day/Hindi Fortnight

In order to encourage the use of Hindi in official work amongst officers/employees of the Department, an appeal was made by the Honorable Minister on 14th September 2010. During the Hindi fortnight, which was organized in the Department from 14th September, 2010 to 29th September, 2010, various competitions such as Hindi Essay writing, Hindi typing, short extempore speech in Hindi, noting and drafting in Hindi, Hindi general knowledge and poem recitation competitions in Hindi were organized. Officers/employees took part very enthusiastically in these competitions and won prizes.

Prati Din Ek Shabd

The Scheme named ‘Prati Din Ek Shabd’, which has been launched in the Department is continued for the last six years. Under this scheme, one word/phrase in Hindi and its English equivalent was being displayed on the White Board installed on the second floor ‘A’ wing Shastri Bhavan. These words phrases are generally of administrative and technical in nature which are used in day-to-day official work.

Hindi Workshops

During the year 3 Hindi workshops, one for Section Officers, one for Assistants and Stenographers and one for LDC’s & UDC’s, were organized in the Department to encourage the officials to do more and more work in Hindi and altogether 28 officers/employees participated in these workshops.

Inspections regarding progressive use of Hindi

In order to oversee the implementation of the official language policy seven sections of the Deptt. and offices/units of different PSUs were inspected by the Deputy Director (O.L.) of the Department during the year. In addition, the first Sub-Committee of the Parliamentary Committee on Official Language inspected six office under the administrative control of the Department.